Reapproval of Educators & Learning Organisations

Below you will find a collection of information and resources to support your reapproval as an Educator or Learning Organisation.

New Educators & Learning Organisations
approved for 2 years

Congratulations on achieving this milestone in your trainer journey! Our ongoing quality monitoring process mean we will get in touch after 18 months to see how you are getting on. Learner feedback will be a key part of this process so please remember to collect this throughout the placements ready to support your reapproval.

To find out more about this process, visit HEE or click here to watch a short video.

Documents you will need - GP Educators

GP Trainer Self-Declaration form

HEE Guidance PDF

Educator Feedback Form (required at least annually from the learners. Ideally 2/3rds way into their placement.)

Documents you will need - Learning Organisations

Learning Organisation Self-Declaration form

HEE Guidance PDF

Learner Placement Feedback Form (required at least annually from the learners. Ideally 2/3rds way into their placement with you.)

Existing Educators & Learning Organisations
approved for 4 years

Learner feedback is a key part of the ongoing quality monitoring process so please remember to collect this throughout the placements and send over to us via cpth.qualityteam@nhs.net  as this will support your reaccreditation.

Please contact us via cpth.qualityteam@nhs.net  to keep us up to date with any changes in your contact details, which will be shared with HEE so you continue to receive their communications.

As a Learning Organisation

We will contact you ahead of your 3rd year to start your re-accreditation, you will need to provide the below information to support the process:

  • The name of the current placement manager
  • The named educational lead for each of the professional groups (this could be the same person for all)

You will also need to ensure you have GDPR and Bullying and Harassment Policies in place and where nursing learners are present within the organization a nursing audit will need to be completed.

As an Educator

You will receive emails from HEE and VTS admins regarding educator days, workshops and symposiums to support your CPD and ongoing accreditation. We will contact you ahead of your 3rd year to start your re-accreditation, within the 4 year period and to support your self-declaration you will need to have completed the below requirements:

  • Equality and diversity training (within 3 years)
  • Cultural competence and bystander training (within 3 years – currently under development)-
  • Attendance at newly qualified educator workshops (currently being developed)
  • Attended at least 50% of trainers’ workshops/OOH clinical supervisor meetings
  • Attended at least one GP educator day

All requirements for initial reaccreditation  + the following:

  • Evidence of benchmarking COTs and audio-COTs
  • Peer review of teaching
  • Attended at least one Autumn Seminar or Spring Symposium
  • Attended at least one regional GP educator day

All requirements for initial reaccreditation  + the following:

  • Evidence of benchmarking COTs and audio-COTs
  • Evidence of benchmarking CBDs
  • Peer review of teaching
  • Attended at least one Autumn Seminar or Spring Symposium
  • Attended at least one regional GP educator day
  • Attended a workshop on improving exam success for GP trainees – currently in development
  • Attended a local ARCP panel as an observer

All requirements for initial reaccreditation  + the following:

  • Evidence of benchmarking COTs and audio-COTs
  • Evidence of benchmarking CBDs
  • Peer review of teaching
  • Attended at least one Autumn Seminar or Spring Symposium
  • Attended at least two regional GP educator days
  • Attended a workshop on improving exam success for GP trainees- currently in development
  • Reflected on ESR feedback